3.01.18 - Information Privacy

Intent

Calgary Rotary Challenger Park Society (“CRCPS”) believes that privacy is of utmost importance.  CRCPS respects an individual's personal information and is committed to maintaining the accuracy, security and confidentiality of personal information in accordance with applicable legislation.

Procedures

a. What is Personal Information

For the purposes of this Privacy Policy, “Personal Information” means information about an identifiable individual.   Personal information can include, but is not limited to, such things as the individuals name, title, address, telephone number and e-mail address however this does not include this information when used for business communications.

b. What Information is collected by CRCPS

In general, CRCPS collects Personal Information about our members, facility users, tenants, donors, volunteers and any other people who use or provide a service to CRCPS.

c. How We Use Personal Information

Information is used primarily as contact data and provides us with the ability to send you information on such things as developments at CRCPS, new fundraising initiatives, programs, special events and other services being offered.  CRCPS does not sell, loan or trade personal information to third parties.

d. To Whom May CRCPS Disclose Personal Information

CRCPS may disclose Personal Information to legal, insurance or other advisors, financial partners or government agencies in connection with the operation of CRCPS.

e. When and How Do We Obtain Consent

Except when otherwise permitted or required by law, we obtain consent as part of the information collection process and will only use or disclose Personal information for the purposes noted above.  Consent may be provided to us either orally or in writing.  We will obtain your express consent in writing as often as possible.  Consent may also be inherent to the circumstances such as in the case where certain forms are filled out.

f. How We Protect Personal Information

We maintain all Personal Information in our administrative offices under our direct supervision and use all reasonable safeguards that are appropriate to the sensitivity of the information.  Only individuals with a need to know, or whose duties reasonably so require, are granted access to Personal Information and shall be required to respect the privacy of that information.

g. How To Update or Remove Information

It is important that the Personal Information held by the CRCPS is accurate and current.  We ask that individuals keep us informed of changes to their Personal Information.  Individuals can ask to see the Personal Information we hold about them.  The CRCPS may not be able to provide individuals with access to the information where such refusal is permitted or required by legislation.  In some circumstances individuals can withdraw consent to the collection, use or disclosure of Personal Information.  However, the withdrawal of consent may impact on our ability to serve individuals and to maintain our relationship with them.

h. Changes to the Privacy Policy

The CRCPS reserves the right to modify our Privacy Policy at any time by notifying you through our website (www.challengerpark.com) or our newsletter.

Changes to the Privacy Policy

SSO for the CRCPS may be reached through:

Calgary Rotary Challenger Park Society

Jim and Pearl Burns Centre

3688 – 48 Avenue NE

Calgary, Alberta, T3J 5C8

Email: info@challengerpark.com

Rain Out Line

403-670-5485

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