2.03.4 - Governance

 

 

Intent

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This summary is intended to establish a common understanding within the Society on what “Governance” means and how it is differentiated from the “Operations” component of the organization.

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Guidelines

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For the purpose of this policy “Governance” will speak to the global role of the Board of Directors.  Within the Society’s structure there will be two levels:

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1. Governance Level (see organizational chart in section 2.04 of the board manual) – will be defined as the actions (i.e. creating policy, etc.) taken by the volunteer board of directors with respect to establishing and monitoring the long-term direction of the organization.

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  2. Operations Level (see organizational chart in section 2.04 of the board manual) – will be defined as  the tactics the staff and operational volunteers undertake to manage the day to day affairs and achieve the long-term direction of the organization within the policies set forth by the board of directors.

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Procedures

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1. Key Governance Responsibilities:

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• Selecting, proposing and maintaining an effective board.

• Hiring or appointing the most Senior Staff Officer.

• Oversee, monitor and evaluate the performance of the organization/Senior Staff Officer.

• Reviewing and approving the following strategic planning components: mission, vision, values and broad strategic priority areas in the annual business plan along with the annual operating and capital budgets.

• Provide financial stewardship to the Society (ref. – Board Policy 3.01.8).

• Communicate with members and external stakeholders on issues relating to the board’s governance role.

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(For detailed information of specific Board positions and responsibilities see section 2.05.1-5 of the Board Manual)

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1. Operations Level

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• Organizes all activities relating to the day to day operations of the Society.

• Hiring and evaluating the performance of all operational staff, volunteers and contactors involved in the day to day affairs of the Society.

• Coordinating the overall development, presentation and review of the organizations strategic plan, including its’ annual business plan and 3 year operating budget.

• Develop, review and maintain HR, management and administration policies.

• Report on key performance indicators, targets and compliance matters agreed upon with the Board annually.

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(For detailed information on specific Senior Staff Officer responsibilities see section 2.05.6. of the Board Manual)

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